West Virginia
CDC Documents Apostille in West Virginia
How West Virginia residents get their CDC Documents authenticated for use abroad — which office handles it, what the West Virginia Secretary of State can and can’t do, timing and price.
Quick answer
Most cdc documents holders in West Virginia actually have a state-issued record, which goes to the West Virginia Secretary of State. Only genuinely federal versions go to the U.S. Department of State.
Key takeaways
- Issued by Centers for Disease Control and Prevention; apostilled only by the U.S. Department of State — the West Virginia Secretary of State can’t apostille it.
- Through us: $299 all-in for Hague countries (10–12 business days) or $399 with embassy legalization for non-Hague countries (15–17 business days).
- Do it yourself: Form DS-4194 and a $20 fee per document — processed within 5 weeks by mail, or 7 business days if you drop it off in Washington, D.C.
- Authenticated by
- Depends on the issuer
- West Virginia apostille office
- West Virginia Secretary of State, Charleston
- Our nearest office
- Charlotte
- Price
- $299 per document, government fees included
West Virginia immunization records are state documents
Vaccination records from a clinic, pharmacy or West Virginia’s immunization registry are state-level documents, even when they mention the CDC. They route through the West Virginia Secretary of State, not the U.S. Department of State. Only genuinely CDC-issued documents take the federal route.
About the CDC Documents
How to apostille CDC documents — vaccination records and health certificates — for residency and employment abroad.
What the West Virginia Secretary of State can do
The West Virginia Secretary of State in Charleston issues apostilles for documents signed by West Virginia officials — birth, death and marriage certificates from West Virginia registrars, West Virginia state-court records, and documents notarized by West Virginia notaries. It has no authority over federal documents such as FBI reports, USCIS certificates or IRS letters.
State offices set their own procedures and fees, so confirm current requirements with the office before submitting a state document.
Getting it done from West Virginia
We serve West Virginia by mail from our Washington, D.C. headquarters, close to the Office of Authentications; our nearest office to West Virginia is Charlotte. There’s no need to visit an office in person.
| Destination | Route | Our turnaround |
|---|---|---|
| Hague Convention country | U.S. Department of State apostille | 10–12 business days |
| Non-Hague country | Authentication + embassy legalization | 15–17 business days |
Serving Charleston, Huntington, Morgantown and everywhere else in West Virginia.
Official sources: CDC — Vaccination Records · U.S. Department of State — Authenticate Your Document · West Virginia Secretary of State — Apostilles & Authentications · HCCH — Apostille Convention status table (Hague countries).
West Virginia state documents (birth, marriage, state court, notarized) are apostilled by the West Virginia Secretary of State · 1900 Kanawha Blvd. East, Bldg. 1, Ste. 157-K, Charleston, WV 25305 · 304-558-8000 · state fee $10. We don’t provide state-level apostilles. Official page (checked October 2026).
How long does the CDC Documents apostille take from West Virginia?
The U.S. Department of State is the only office that issues a federal apostille. Mailed in yourself, it is processed within 5 weeks of receipt; dropped off in person in Washington, D.C., within 7 business days. Through us it takes 10–12 business days, or 15–17 business days for a non-Hague country that also needs embassy legalization.
| Route | How | Processing time | Cost |
|---|---|---|---|
| Mail it yourself | Form DS-4194 + check to the Office of Authentications, Sterling, VA | Within 5 weeks of receipt | $20 per document + shipping |
| Drop it off yourself | 600 19th Street NW, Washington, D.C. — Mon–Thu, 7:30–9:00 AM, no appointment | Within 7 business days | $20 per document + travel |
| Emergency appointment | Only for a life-or-death family emergency with travel within 2 weeks | Same day | $20 per document |
| Through Federal Apostille USA | We review it, drop it off in D.C. and return it to you with tracking | 10–12 business days total | $299 all-in ($399 non-Hague) |
What does it cost from West Virginia?
The government fee is $20 per document, paid with Form DS-4194. Our all-in price is $299 per document, covering the government fee, review, D.C. drop-off and U.S. return shipping; non-Hague destinations are $399 with embassy legalization.
Government figures: U.S. Department of State — Request Authentication Services (checked October 2026).
CDC Documents in West Virginia — FAQ
Can the West Virginia Secretary of State apostille my CDC Documents?
Only if it's a West Virginia-issued record. County and state-issued versions go to the West Virginia Secretary of State; genuinely federal ones go to the U.S. Department of State.
Do I have to travel to Washington, D.C. from West Virginia?
No. We handle the Washington submission for you. Most West Virginia clients send their documents by mail and receive them back by tracked courier.
How long does it take from West Virginia?
About 10–12 business days for Hague Convention countries and 15–17 for non-Hague countries including embassy legalization, plus shipping.
How much does it cost?
$299 per document for Hague countries, with government fees and U.S. shipping included; non-Hague destinations are $399 including embassy legalization.
Related: CDC Documents — full guide · All documents in West Virginia · Federal vs. state apostille
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Order online in minutes, or call and we will walk you through it. Federal documents from anywhere in the U.S. — one flat price, all government fees included.