Pennsylvania
Federal Court Documents Apostille for Pennsylvania Residents
How Pennsylvania residents get their Federal Court Documents authenticated for use abroad — which office handles it, what the Pennsylvania Department of State can and can’t do, timing and price.
Quick answer
There is no federal apostille office in Pennsylvania. Federal documents like your Federal Court Documents are authenticated only by the U.S. Department of State in Washington, D.C. — the Pennsylvania Department of State can’t apostille them. We handle the Washington submission; you send the document by mail.
Key takeaways
- Issued by U.S. District and Bankruptcy Courts; apostilled only by the U.S. Department of State — the Pennsylvania Department of State can’t apostille it.
- Through us: $299 all-in for Hague countries (10–12 business days) or $399 with embassy legalization for non-Hague countries (15–17 business days).
- Do it yourself: Form DS-4194 and a $20 fee per document — processed within 5 weeks by mail, or 7 business days if you drop it off in Washington, D.C.
- Authenticated by
- U.S. Department of State
- Pennsylvania apostille office
- Pennsylvania Department of State, Harrisburg
- Our nearest office
- Philadelphia
- Price
- $299 per document, government fees included
Federal courts in Pennsylvania
Federal court records from Pennsylvania come from the following courts (bankruptcy courts sit within the same districts):
- U.S. District Court for the Eastern District of Pennsylvania
- U.S. District Court for the Middle District of Pennsylvania
- U.S. District Court for the Western District of Pennsylvania
Request a certified copy from the clerk of the district that issued your judgment, order or filing — a PACER printout won’t be accepted. The certified copy is then authenticated by the U.S. Department of State, not the Pennsylvania Department of State. Records from Pennsylvania state courts are different: those go to the Pennsylvania Department of State.
About the Federal Court Documents
How to apostille federal court documents — judgments, orders, and clerk-certified filings from U.S. District and Bankruptcy Courts.
What the Pennsylvania Department of State can do
The Pennsylvania Department of State in Harrisburg issues apostilles for documents signed by Pennsylvania officials — birth, death and marriage certificates from Pennsylvania registrars, Pennsylvania state-court records, and documents notarized by Pennsylvania notaries. It has no authority over federal documents such as FBI reports, USCIS certificates or IRS letters.
State offices set their own procedures and fees, so confirm current requirements with the office before submitting a state document.
Getting it done from Pennsylvania
We have a processing office in Pennsylvania: Philadelphia. It handles orders by phone and online and isn’t open to the public, so documents come to us by mail — the fastest route to Washington.
| Destination | Route | Our turnaround |
|---|---|---|
| Hague Convention country | U.S. Department of State apostille | 10–12 business days |
| Non-Hague country | Authentication + embassy legalization | 15–17 business days |
Serving Philadelphia, Pittsburgh, Allentown, Harrisburg and everywhere else in Pennsylvania.
Official sources: U.S. Courts — Court Records · U.S. Department of State — Authenticate Your Document · Pennsylvania Department of State — Apostilles & Authentications · HCCH — Apostille Convention status table (Hague countries).
Pennsylvania state documents (birth, marriage, state court, notarized) are apostilled by the Pennsylvania Department of State, Bureau of Notaries, Commissions and Legislation · North Office Building, 401 North Street, Room 201, Harrisburg, PA 17120 · 717-787-5280 · state fee $15. We don’t provide state-level apostilles. Official page (checked October 2026).
How long does the Federal Court Documents apostille take from Pennsylvania?
The U.S. Department of State is the only office that issues a federal apostille. Mailed in yourself, it is processed within 5 weeks of receipt; dropped off in person in Washington, D.C., within 7 business days. Through us it takes 10–12 business days, or 15–17 business days for a non-Hague country that also needs embassy legalization.
| Route | How | Processing time | Cost |
|---|---|---|---|
| Mail it yourself | Form DS-4194 + check to the Office of Authentications, Sterling, VA | Within 5 weeks of receipt | $20 per document + shipping |
| Drop it off yourself | 600 19th Street NW, Washington, D.C. — Mon–Thu, 7:30–9:00 AM, no appointment | Within 7 business days | $20 per document + travel |
| Emergency appointment | Only for a life-or-death family emergency with travel within 2 weeks | Same day | $20 per document |
| Through Federal Apostille USA | We review it, drop it off in D.C. and return it to you with tracking | 10–12 business days total | $299 all-in ($399 non-Hague) |
What does it cost from Pennsylvania?
The government fee is $20 per document, paid with Form DS-4194. Our all-in price is $299 per document, covering the government fee, review, D.C. drop-off and U.S. return shipping; non-Hague destinations are $399 with embassy legalization.
Government figures: U.S. Department of State — Request Authentication Services (checked October 2026).
Federal Court Documents in Pennsylvania — FAQ
Can the Pennsylvania Department of State apostille my Federal Court Documents?
No. This is a federal document, so only the U.S. Department of State can authenticate it. A state apostille on it would be rejected abroad.
Do I have to travel to Washington, D.C. from Pennsylvania?
No. We handle the Washington submission for you. Most Pennsylvania clients send their documents by mail and receive them back by tracked courier.
How long does it take from Pennsylvania?
About 10–12 business days for Hague Convention countries and 15–17 for non-Hague countries including embassy legalization, plus shipping.
How much does it cost?
$299 per document for Hague countries, with government fees and U.S. shipping included; non-Hague destinations are $399 including embassy legalization.
Which federal court covers my Pennsylvania case?
Pennsylvania is covered by: U.S. District Court for the Eastern District of Pennsylvania; U.S. District Court for the Middle District of Pennsylvania; U.S. District Court for the Western District of Pennsylvania. Request the certified copy from the clerk of the district that issued it.
Related: Federal Court Documents — full guide · All documents in Pennsylvania · Federal vs. state apostille
Ready to start?
Order online in minutes, or call and we will walk you through it. Federal documents from anywhere in the U.S. — one flat price, all government fees included.