Maine
NARA Records Apostille in Maine
How Maine residents get their NARA Records authenticated for use abroad — which office handles it, what the Maine Secretary of State can and can’t do, timing and price.
Quick answer
There is no federal apostille office in Maine. Federal documents like your NARA Records are authenticated only by the U.S. Department of State in Washington, D.C. — the Maine Secretary of State can’t apostille them. We handle the Washington submission; you send the document by mail.
Key takeaways
- Issued by National Archives and Records Administration; apostilled only by the U.S. Department of State — the Maine Secretary of State can’t apostille it.
- Through us: $299 all-in for Hague countries (10–12 business days) or $399 with embassy legalization for non-Hague countries (15–17 business days).
- Do it yourself: Form DS-4194 and a $20 fee per document — processed within 5 weeks by mail, or 7 business days if you drop it off in Washington, D.C.
- Authenticated by
- U.S. Department of State
- Maine apostille office
- Maine Secretary of State, Augusta
- Our nearest office
- Boston
- Price
- $299 per document, government fees included
Why living in Maine doesn’t change the route
This document is issued by National Archives and Records Administration, a federal authority. Federal documents are authenticated only by the U.S. Department of State in Washington, D.C. — the Maine Secretary of State in Augusta has no authority over them, and a state apostille on a federal document will be rejected abroad.
So the process for Maine residents is the same as for anyone else in the country: get the document to us, we hand-deliver it in Washington, and it comes back ready to use.
About the NARA Records
How to apostille National Archives (NARA) records for citizenship by descent, genealogy and historical proof of status.
What the Maine Secretary of State can do
The Maine Secretary of State in Augusta issues apostilles for documents signed by Maine officials — birth, death and marriage certificates from Maine registrars, Maine state-court records, and documents notarized by Maine notaries. It has no authority over federal documents such as FBI reports, USCIS certificates or IRS letters.
State offices set their own procedures and fees, so confirm current requirements with the office before submitting a state document.
Getting it done from Maine
We serve Maine by mail from our Washington, D.C. headquarters, close to the Office of Authentications; our nearest office to Maine is Boston. There’s no need to visit an office in person.
| Destination | Route | Our turnaround |
|---|---|---|
| Hague Convention country | U.S. Department of State apostille | 10–12 business days |
| Non-Hague country | Authentication + embassy legalization | 15–17 business days |
Serving Portland, Lewiston, Bangor, Augusta and everywhere else in Maine.
Official sources: National Archives — Order Reproductions · National Archives — Naturalization Records · U.S. Department of State — Authenticate Your Document · Maine Secretary of State — Apostilles & Authentications · HCCH — Apostille Convention status table (Hague countries).
Maine state documents (birth, marriage, state court, notarized) are apostilled by the Maine Secretary of State, Division of Corporations, UCC and Commissions · 101 State House Station, Augusta, ME 04333-0101 · 207-624-7752 · state fee $10. We don’t provide state-level apostilles. Official page (checked October 2026).
How long does the NARA Records apostille take from Maine?
The U.S. Department of State is the only office that issues a federal apostille. Mailed in yourself, it is processed within 5 weeks of receipt; dropped off in person in Washington, D.C., within 7 business days. Through us it takes 10–12 business days, or 15–17 business days for a non-Hague country that also needs embassy legalization.
| Route | How | Processing time | Cost |
|---|---|---|---|
| Mail it yourself | Form DS-4194 + check to the Office of Authentications, Sterling, VA | Within 5 weeks of receipt | $20 per document + shipping |
| Drop it off yourself | 600 19th Street NW, Washington, D.C. — Mon–Thu, 7:30–9:00 AM, no appointment | Within 7 business days | $20 per document + travel |
| Emergency appointment | Only for a life-or-death family emergency with travel within 2 weeks | Same day | $20 per document |
| Through Federal Apostille USA | We review it, drop it off in D.C. and return it to you with tracking | 10–12 business days total | $299 all-in ($399 non-Hague) |
What does it cost from Maine?
The government fee is $20 per document, paid with Form DS-4194. Our all-in price is $299 per document, covering the government fee, review, D.C. drop-off and U.S. return shipping; non-Hague destinations are $399 with embassy legalization.
Government figures: U.S. Department of State — Request Authentication Services (checked October 2026).
NARA Records in Maine — FAQ
Can the Maine Secretary of State apostille my NARA Records?
No. This is a federal document, so only the U.S. Department of State can authenticate it. A state apostille on it would be rejected abroad.
Do I have to travel to Washington, D.C. from Maine?
No. We handle the Washington submission for you. Most Maine clients send their documents by mail and receive them back by tracked courier.
How long does it take from Maine?
About 10–12 business days for Hague Convention countries and 15–17 for non-Hague countries including embassy legalization, plus shipping.
How much does it cost?
$299 per document for Hague countries, with government fees and U.S. shipping included; non-Hague destinations are $399 including embassy legalization.
Related: NARA Records — full guide · All documents in Maine · Federal vs. state apostille
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Order online in minutes, or call and we will walk you through it. Federal documents from anywhere in the U.S. — one flat price, all government fees included.