Serving Newark, NJ by mail
Federal Apostille Services in Newark, NJ
How Newark residents get federal documents apostilled — and where New Jersey state documents go instead.
Last reviewed October 25, 2026
Quick answer
There’s no apostille counter for federal documents in Newark — only one office in the country issues them, the U.S. Department of State in Washington, D.C. We handle that for Newark clients by mail. New Jersey state documents go to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services in Trenton.
Key takeaways
- Federal documents from Newark are apostilled only by the U.S. Department of State in Washington, D.C. — there is no local federal apostille office.
- Through us: $299 all-in for Hague countries (10–12 business days) or $399 with embassy legalization for non-Hague countries (15–17 business days).
- Do it yourself: Form DS-4194 and a $20 fee per document — processed within 5 weeks by mail, or 7 business days if you drop it off in Washington, D.C.
- County
- Essex County
- Federal court
- U.S. District Court for the District of New Jersey
- State apostille office
- New Jersey Department of the Treasury, Division of Revenue and Enterprise Services
- Our nearest office
- New York
How it works from Newark
We don’t have an office in Newark — and you don’t need one. Newark clients send documents by mail, and our nearest office is New York, a processing office that handles orders by phone and online.
Order online
Tell us the document and destination. No payment until we confirm route and price.
Mail us the document
Ship it by USPS, FedEx, UPS or DHL. We review it against authentication requirements before submission.
We process in Washington, D.C.
We hand-deliver it to the U.S. Department of State, Office of Authentications, and handle embassy legalization for non-Hague countries.
You receive it
Returned by tracked courier.
Newark and New Jersey documents
Newark is in Essex County, within the U.S. District Court for the District of New Jersey. Federal court records from there are authenticated federally; New Jersey birth, marriage and state-court records, and anything notarized in New Jersey, go to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services. See our New Jersey guide for the full breakdown.
Official sources: New Jersey Division of Revenue and Enterprise Services — Apostilles & Authentications · U.S. Department of State — Authenticate Your Document · HCCH — Apostille Convention status table (Hague countries) · U.S. Courts — Federal Court Websites.
Documents for Newark residents
Pick your document for the exact route from Newark:
Where are New Jersey state documents apostilled?
New Jersey-issued documents — birth, marriage and death certificates, state court records, and anything notarized in New Jersey — are apostilled by the New Jersey Division of Revenue and Enterprise Services, not by the U.S. Department of State. We don’t provide state-level apostilles, so request it directly from the office below. If it is going to a non-Hague country, get the New Jersey authentication first; we then handle the U.S. Department of State and embassy steps for $399.
| Office | New Jersey Division of Revenue and Enterprise Services |
|---|---|
| State fee per apostille | $25 |
Source: New Jersey Division of Revenue and Enterprise Services — official apostille page (checked October 2026). Check current fees, hours and addresses on the official page before you send anything.
How long does a federal apostille take from Newark?
The U.S. Department of State is the only office that issues a federal apostille. Mailed in yourself, it is processed within 5 weeks of receipt; dropped off in person in Washington, D.C., within 7 business days. Through us it takes 10–12 business days, or 15–17 business days for a non-Hague country that also needs embassy legalization.
| Route | How | Processing time | Cost |
|---|---|---|---|
| Mail it yourself | Form DS-4194 + check to the Office of Authentications, Sterling, VA | Within 5 weeks of receipt | $20 per document + shipping |
| Drop it off yourself | 600 19th Street NW, Washington, D.C. — Mon–Thu, 7:30–9:00 AM, no appointment | Within 7 business days | $20 per document + travel |
| Emergency appointment | Only for a life-or-death family emergency with travel within 2 weeks | Same day | $20 per document |
| Through Federal Apostille USA | We review it, drop it off in D.C. and return it to you with tracking | 10–12 business days total | $299 all-in ($399 non-Hague) |
What does a federal apostille cost in Newark?
The government fee is $20 per document, paid with Form DS-4194. Our all-in price is $299 per document, covering the government fee, review, D.C. drop-off and U.S. return shipping; non-Hague destinations are $399 with embassy legalization.
Government figures: U.S. Department of State — Request Authentication Services (checked October 2026).
Newark — FAQ
Is there a federal apostille office in Newark?
No. Federal documents are authenticated only by the U.S. Department of State in Washington, D.C. We handle that submission for Newark clients by mail.
Do you have an office in Newark?
No — Newark is served by mail. Our nearest office is New York, a processing office that handles orders by phone and online.
Where are New Jersey state documents apostilled?
By the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services in Trenton.
Which federal court covers Newark?
Newark is in Essex County, within the U.S. District Court for the District of New Jersey.
How much does a federal apostille cost?
$299 per document for Hague countries (10–12 business days) and $399 for non-Hague countries including embassy legalization (15–17 business days), government fees included.
Ready to start?
Order online in minutes, or call and we will walk you through it. Federal documents from anywhere in the U.S. — one flat price, all government fees included.